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A 2014 Government Accounting Office (GAO) review of the Services’ supply chain management revealed a need to better manage excess material. As a result, GAO recommended that the Navy incorporate a management review of excess items on order and document reasons for maintaining those items. To satisfy this finding, developers at Naval Supply Systems Command Weapon Systems Support (NAVSUP WSS) designed an automated Terminations Dashboard, to track termination actions.
“The Termination Dashboard was designed for planners and their managers to work potential terminations recommended by NERP (Navy Enterprise Resource Planning),” said John Cardillo, NAVSUP WSS, Supervisory Operations Research Analyst. “Data from the NERP termination module is imported to an easy-to-use SAS (Statistical Analysis System ) dashboard where planners can record the action taken for a given termination recommendation. The managers are then able to approve or disapprove their planner’s decisions.”
The Termination Dashboard creates a collection of data that allows NAVSUP WSS to better manage terminations of excess inventory.
“The goal of the Termination Dashboard is to make the process auditable. Actions are tracked when they occur and by who took the action or why not. This makes the process traceable and simple to retrieve data for audit,” said Cardillo. “While there is no target amount of termination actions or total dollars to hit, the planners have the ability to view potential terminations they had no visibility of previously, providing them the opportunity to accept more termination decisions than before the Dashboard was built.”
NAVSUP WSS terminations processing occurs every March and September, prior to Financial and Logistics Integrated Requirements Report (FLIRR) cycles. The Termination Dashboard was implemented in February 2021 for the first time to coincide with the NAVSUP WSS semi-annual Termination Project executed for all of the command’s operating departments.
“(During this cycle) the planners terminated a total of $103.5 million in potential purchases, of which $10.5 million were additional terminations not recommended to planners, but the Dashboard permitted them to act upon,” said Cardillo. “The previous, non-auditable, manual process would not allow these additional purchases to be canceled.
The new Dashboard allowed the planners and managers to go above and beyond the Termination Project recommendations while remaining auditable.”
While the Termination Dashboard proved valuable during its first run in February, the program is far from final and continues to develop.
“Additional features will be included for the Dashboard to provide more information for the planners and managers,” said Cardillo. “Reason Codes will be reviewed and upgraded to reflect additional fidelity for decisions to keep material on order or to cancel the pending purchases.”
As the dashboard continues to advance, additional opportunities for cost savings will be realized.
“More of the full Termination Project's available purchase orders and requests will be available in the next semi-annual cycle as recommendations for the planners and managers to decide upon,” said Cardillo. “Therefore the corresponding cost savings will also increase.”
NAVSUP WSS is one of eleven commands under Commander, NAVSUP. Headquartered in Mechanicsburg, Pennsylvania, and employing a diverse, worldwide workforce of more than 22,500 military and civilian personnel. NAVSUP's mission is to provide supplies, services, and quality-of-life support to the Navy and joint warfighter. Learn more at www.navsup.navy.mil, www.facebook.com/navsupwss and https://twitter.com/navsupsyscom.
| Date Taken: | 04.30.2021 |
| Date Posted: | 04.30.2021 10:33 |
| Story ID: | 395247 |
| Location: | PHILADELPHIA, PENNSYLVANIA, US |
| Web Views: | 365 |
| Downloads: | 0 |
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