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CAMP FOSTER, Japan - In the upcoming permanent change of station season, the Camp Foster Installation Personnel Administrative Center will take a new approach when submitting travel claims.
Late last year, IPAC began using the Document Tracking and Management System, which is used throughout the Marine Corps for PCS travel claims and other communications between IPAC and the disbursing office.
DTMS is a tracking tool that is incorporated into Marine Online and is used by administration centers to better track and manage the use of pay-related items, according to Gunnery Sgt. John J. Flores, the second stage section staff non-commissioned officer-in-charge with the Camp Foster IPAC, Headquarters and Service Battalion, Marine Corps Base Camp Butler.
“The new system went into effect for us Oct. 24 of last year, and we have utilized this great tool ever since,” said Flores.
Before this system, IPAC used an intranet database, which was created and used only on Okinawa. The system would inform IPAC that a voucher was submitted but the status and comments were not visible. The inbounds section of IPAC would have to call or e-mail disbursing to find the status of a travel claim.
“Now all we have to do when a member calls is log on to Marine Online, enter either the full social security number or last four, and DTMS will let us know exactly where the claim stands,” said Staff Sgt. Jaime A. Hernandez, the inbounds first stage section staff non-commissioned officer-in-charge with IPAC. “When a claim is paid, it actually shows a breakdown of the payment. Discrepancy rejections are also easier to accomplish as DTMS allows disbursing to enter the discrepancy, so that we at IPAC can fix the error.”
The DTMS benefits members by e-mailing them when their payment has gone through, but the real benefit is to the administrative community. It enables rapid coordination between IPAC and disbursing and helps maintain a record of what actions have been taken to reconcile a travel claim.
“With this new system we are able to read the comments that disbursing provides,” said Hernandez. “It also limits our file requirements and saves the government money by limiting the use of paper and ink.”
| Date Taken: | 03.02.2012 |
| Date Posted: | 03.08.2012 19:22 |
| Story ID: | 84954 |
| Location: | CAMP FOSTER, OKINAWA, JP |
| Web Views: | 121 |
| Downloads: | 0 |
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